Legal Experience Training Privacy Notice
This Privacy Notice explains how Legal Experience Training (LET) collects, uses and shares personal data and your rights in relation to your personal data held by LET. This Privacy Notice concerns LET’s processing of personal data of past, present and prospective clients of LET.
LET is a data controller in terms of the Data Protection Act 1998 and the General Data Protection Regulations (GDPR) which came into effect on the 25th May 2018. LET will collect and process your date in accordance with the DPA /GDPR. LET is registered with the Information Commissioners Office (ICO).
Data collection – How LET collects your Information
Information about you will be collected by LET in a number of ways:
- When you apply or register to attend LET training events or conferences we will collect data to allow us to administer the training event. If you apply via your employer they share your information with us.
- If you express an interest in LET we will ask you to provide us with some information so we can communicate with you effectively and collect payment for our training courses or pay service providers.
- During the course of your training and accreditation, for example, when you interact with LET’s Client Relationship Management Services or complete feedback forms indicating interest in other or future courses or suggesting colleagues who might benefit from training.
- LET may, at times, ask third parties or be given, information about you such as your employer or business contacts.
- LET may obtain information publicly available from business or professional websites where your services are advertised so that we may offer you cost efficient and suitable learning and development to enhance your role within your workplace or the justice system.
What is the lawful basis for processing your information
The GDPR requires all organisations that process personal data to have a lawful basis for doing so. Our legal basis for collecting and using your personal information will depend on the personal information concerned and the specific context in which it is collected. Ordinarily LET will rely on the following lawful basis:
- (Article 6(1)(a)), Consent – on specific occasions LET will only process certain data if you consent e.g. on registration you only need to provide certain “special categories” of data such as physical or mental health data if you give express consent.
- (Article 6 (1)(b)), necessary for the performance of your learner contract – LET will process your data to perform a contract or take steps to enter into a contract and to enable it to meet its commitments to you e.g. A non – exhaustive example would be the data that you provide on your candidate registration form, required for and disclosed to accrediting bodies such as Pearson Learning during your candidate registration and certification process relating to training and assessments and accreditation.
- (Article 6 (1)(c)), necessary to comply with a legal obligation – LET may have legal obligations to provide your personal data to others e.g. Health and safety or to ensure compliance or to prevent discrimination.
- (Article 6 (1)(d)), for the purpose of protecting the vital interest of yourself or another – sometimes in extreme circumstances LET will have to release information to protect your interests or the interests of others e.g. in medical emergencies.
- Article 6(1) (e) processing necessary for the performance of a tasks carried out in the public interest such as research or contribution to articles or journals or conferences.
- (Article 6 (1)(f)), processing is necessary for the purposes of the legitimate interest of LET or a third-party subject to overriding interests of the data subject.
Examples of legitimate interest include:
- Where the data subject is a client or in the service of the controller
- Transmission of data for internal administrative purposes
- Processing for direct marketing purposes
- LET has a broad legitimate interest in activities that connect to the activities and education of learners. Subject to those interests not being overridden by the interests of fundamental rights and freedoms of learners, it will pursue those interests. A good example of this legitimate interest would be advising clients and prospective clients of upcoming training events or conferences to include updating on law, evidence, procedure and skills and qualifications or administration of training courses.
LET does not use automated decision making in the processing of your data.
What Information LET collects
LET may collect the following types of personal data about you:
- Your name and contact information such as address, email address and telephone number, as well as your date of birth and nationality or information to enable LET to make reasonable adjustments during the training or assessments.
- Financial information such as bank account details from suppliers.
- In limited circumstances sensitive personal data or special category data:
✓health and medical conditions e.g. dietary requirements, medical reports for reasonable adjustments during training events or assessment
✓ racial or ethnic origin
✓ religion or similar beliefs
✓ sexual orientation
Why do we need this information and how LET uses your information?
We need this information to be able to
- send you information about legal updates and forthcoming training or accreditation opportunities or other related services that LET offers. This will be the case if you have inquired about our training or been on our training or you work for an organisation that regularly uses our training or an organisation that may benefit from legal updates and skills training.
- to administer you joining and attending training events, this process including booking venues and catering and dealing with any dietary requirements and ensuring equal opportunities and compliance with the Equality Act.
- to administer the learning pathway including arranging booking through booking forms, providing pre reading materials and guidance, registering candidates with accrediting bodies, communicating with professional bodies, processing CPD certificates, sending qualification certificates, processing financial payments and having out accounts audited.
- to keep you informed of upcoming training or conference opportunities.
- give access to and ensure the security of LET Facilities.
- provide learner support services;
- carry out legal duties, providing information to our accrediting body or other professional bodies.
- develop and maintaining our training and conference programmes by industry and market research
- carry out equal opportunity monitoring and equality impact assessments.
- Register you with our accrediting bodies and claim qualifications and certificates.
Opting out of receiving marketing material
You may opt out of receiving any marketing material about legal updates or training events by replying to the email or emailing email@example.com with UNSUBSCRIBE in the header of the email.
Others LET may share your information with
- Where necessary and in limited circumstances LET will disclose, outside the institution, relevant items of your personal data as set out below. We will never sell your personal data or pass your personal data to any 3rd party for the purpose of marketing or selling other products or services. Personal data is shared only for the purpose of marketing and processing our training courses and administering of the LET services.
- Employers or funding organisations where a contract exists, in accordance with the terms of the contract (this usually relates to attendance registers course feedback sheets and progress reports).
- Professional bodies for the purposes of confirming your qualifications and the accreditation.
- Potential employers or providers of education whom you have asked us to communicate with for the purpose of confirming your qualifications.
- Venue providers for reasonable adjustments and dietary requirements.
- Our accrediting body for the purpose of monitoring equality, reasonable adjustments and standards.
- Our auditors/accountants for the purpose of preparing company accounts.
- Banker for the purpose of receiving or making payments.
- In addition, LET employs the services of various suppliers and agents as data processers. In each case your information will only be shared with these third parties in accordance with the data protection principles.
- LET retains personal information it collects from you where there is an ongoing legitimate business need to do so (for example, to provide you with a service or to comply with applicable accreditation, qualification or legal, tax or accounting requirements).
- When there is no ongoing legitimate business need to process your personal information, LET will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then LET will securely store your personal information and isolate it from any further processing until deletion is possible.
- You have rights to your personal data held by LET as set out in the GDPR. These include:
- Rights to access your personal data to be provided by LET within one calendar month – known as a Subject Access Requests (Article 15) This includes information on:
✓A description of your data
✓The Recipients of your data
✓ A copy of your data
- Rights to rectification and erasure. You have the right to correct any inaccurate personal data held by LET. When information LET has collected is no longer necessary for the purpose for which it was collected and processed, you sometimes have the right to have your data erased.
- Rights to restriction of processing
✓You sometimes have the right to restrict the processing of your personal data or object to the processing of your data.
✓ If you have provided consent for the processing of your personal data or object to the processing of your personal data please contact info @legal experience training.com.
- Rights to data portability. You have the right to receive your personal data LET holds in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from LET.
Changes to this notice
- LET may amend this privacy notice and will occasionally update to reflect customer feedback and enhance its accessibility.
- In that case, LET will post notice of the change on its website and you will be deemed to have accepted such changes.
- LET encourages you to periodically review this notice to be informed of how the institution is protecting your privacy.
Please contact Legal Experience Training on 0207 221 2453 or email firstname.lastname@example.org
Please see the separate policy on cookies on our website.
Internet Privacy Notice and Cookies Policy
We do update this Privacy Notice from time to time so please do review this Privacy Notice regularly.
Information That We Collect
In running and maintaining our website we may collect and process the following data about you:
* Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data.
* Information provided voluntarily by you. For example, when you register for information or book a course.
* Information that you provide when you communicate with us by any means.
We may gather information about your general internet use by using cookies. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally; it is statistical data which does not identify any personal details whatsoever.
You can adjust the settings on your computer to decline any cookies if you wish. This can be done within the “settings” section of your computer. For more information please read the advice at AboutCookies.org.
Use of Your Information
We use the information that we collect from you to provide our services to you. In addition to this we may use the information for one or more of the following purposes:
* To provide information to you that you request from us relating to our services.
* To provide information to you relating to other services that may be of interest to you. Such additional information will only be provided where you have consented to receive such information.
* To inform you of any changes to our website, services or business in general.
We never give your details to third parties to use your data to enable them to provide you with information regarding unrelated goods or services.
Storing Your Personal Data
In operating our website it may become necessary to transfer data that we collect from you to locations outside of the European Union for processing and storing. By providing your personal data to us, you agree to this transfer, storing and processing. We do our utmost to ensure that all reasonable steps are taken to make sure that your data is stored securely.
Unfortunately the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically, sending such information is entirely at your own risk.
Disclosing Your Information
We will not disclose your personal information to any other party other than in accordance with this Privacy Notice and in the circumstances detailed below:
* In the event that we sell any or all of our business to the buyer.
* Where we are legally required by law to disclose your personal information.
* To further fraud protection and reduce the risk of fraud.
Third Party Links
On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their Privacy Notice before sending them any personal data.
Access to Information
In accordance with the Data Protection Act and the General Date Protection Regulations 2018 you have the right to access any information that we hold relating to you.
Please do not hesitate to contact us regarding any matter relating to this Privacy Notice and Cookies Policy via email at email@example.com.